There are lots of things to cover when organising a conference in Auckland and one of the most important is selecting the right venue. You have to consider many factors when evaluating potential venues and of course, you would want to choose from only the best conference venues in Auckland.
Keep in mind that although the venues you are considering may be renowned to be top locations, they will also need to suit all of your requirements to ensure your conference is a success.
Below are useful tips for choosing the best venue hire in Auckland for your next conference event.
Before starting your search, make sure you have set an appropriate budget that you are willing to spend on hiring the venue and consider everything associated with running an event. Most operators will be able to guide you on this and offer a number of options. Also, have a plan B and even a plan C as venues can be booked out quickly and if you’re not prepared for this you could end up having nowhere to go.
If you want to ensure that attendees have easy access to your conference, consider the location of your potential venue. Check on the map location of the venue and determine if there are readily available transportation options for the guests. Confirm that attendees can easily arrive by rail, car etc. The accessibility of the venue hire is a significant factor that interested individuals will look into as they decide whether to register for the conference or not.
Get the estimated or final count of attendees and check if the parking spaces in the venue hire are sufficient to accommodate your guests. If the parking at the venue is limited, ample offsite options should be available.
The best conference venues are usually located near several hotels to accommodate guests. Some conference venues are even located within a hotel and offer accommodation to attendees if the conference lasts for a couple of days.
If the venue hire you’re planning to choose doesn’t offer lodging accommodations, there should be other options around the venue. If hotels are not within walking distance of your venue, check to see if there are local hotels that are willing to provide a shuttle service to and from the event.
The design and layout of the venue hire should fit the activities included in your conference, and the needs of both the organisers and attendees. Schedule a walkthrough of your chosen favourites and take note of the essential design and layout features like the location and amenities.
It’s essential to know the capacity of the venue to make sure that your expected attendees can fit comfortably in the venue. The venue should also be compliant with fire and safety codes to ensure the welfare of both the organisers and participants.
The Maritime Room is a premier venue based in Auckland. If you have any questions, please talk to our team today or schedule a booking via our website.