From launching new products to putting together a team-building function or simply an awards ceremony for high-performers, work events can be a taxing task on the organiser. Their responsibilities extend to ensuring that any work event is planned and executed properly. It is ultimately up to them to make sure that employees and guests alike find value in the gathering and that learnings can further optimise the company’s productivity well into the future. Besides focusing on meeting room hire in Auckland, the catering and the facilities available – organisers are required to produce a work event that is highly productive, interesting and meaningful to those who attend.
And that in itself can be an immense undertaking. But if planned well in advance, with focused priorities, it can be done. Preparation is pivotal to any successful work event and with the help of The Maritime Room’s expertise as a world-class conference facility provider, we can assist you in pulling off a well-conducted business function.
Here are our top pointers on the perfect execution of a work event.
1) Plan Ahead
Although businesses may require events to be held on short-notice, wherever you can as the organiser, ask for enough time to plan ahead. Ensure that you have booked a venue for the correct dates, consulted the schedule of key individuals and have met the objectives required for the work event.
2) Follow Up
Follow up with attendees on their needs, such as dietary restrictions and facilities needed. It is essential that the meeting room hired ticks all the boxes: Wi-Fi, additional parking bays and smoking areas. Catering should also take into account different diets and religious beliefs.
3) Schedule Adequately
Detailed itineraries should be given to all attendees, with exact locations within the venue or specific times of key proceedings. This will assist in creating a clear direction of how the work event will unfold as well as provide a guide to attendees on what is required of them throughout. Slot in break periods and do not schedule heavily condensed sessions to close to each other.
4) Speak To Attendees
As a work event closes, speak with attendees on their thoughts on the planning and execution, the venue and catering. This will help you measure if you have delivered on your objectives as well as determine the success of the event.
Understanding that attendee comfort levels are very much a key component of delivering a well-planned event will help you organise effectively. Work events should not be seen by attendees as a “waste of time” but rather an opportunity to experience their company in a new setting. And therefore it’s essential, as an organiser, that you produce such an event. To learn more about our packages, meeting room hire solutions and facilities in Auckland, give us a call at The Maritime Room to help you with your next event.